Audio Studios Certified User Agreement

2021-2022 Audio Studios Certified User Agreement

Note: this is a read-only version of the Audio Studios Certified User Agreement. To sign the agreement please visit the current online form.


August 30, 2021 – August 31, 2022

USER CONDUCT

The Audio Studios are available for use by University of Michigan faculty, staff and current students after successfully completing the appropriate certification training.


General Provisions

This document is an agreement between you, the undersigned user (“Client”), herein known as 'User', and the Duderstadt Center (DC) to adhere to the principles and policies outlined below.

The User agrees to be the single representative for all the people associated with User's event, and further, to be 100% responsible for any actions or negligence of those collaborators, friends, workers and other people associated with User.

The DC reserves the right to update or change this document at any time. Any update or changes will be emailed and/or presented in written form to the User with whom prior agreement has been reached using the audio.studios@umich.edu email group. Membership in this email group is a requirement. Any use of DC thereafter by User constitutes agreement to the changes. All updates or changes will have a date on which they become effective.

Certified Users are responsible for proper treatment of the facilities and all Studios equipment. Certified User agrees that he/she and their guests will maintain a proper demeanor in the facilities. MSA staff reserves the right to know the purpose and status of any project occurring in a Duderstadt Center media facility at any time. See the following for additional specific rules:

• Only a certified User may operate the studio equipment, including all peripherals and accessories (mics, cables, headphones, etc.). Authorized Users must always accompany unauthorized users (friends, collaborators, associates) in the Studios.

• Users are not permitted to hire out or charge for services in these rooms.

• U-M Copyright Policy will be followed at all times. See https://guides.lib.umich.edu/copyrightbasics

Students who compose, perform, and record their own work may publish and sell their work. Students may record and sell music performed by a band if the majority of band members are current U-M students. Faculty may publish, sell or otherwise commercially release any works completed, developed or worked upon in the media facilities.

U-M staff members are welcome to bring University projects into the Studios. U-M staff interested in doing personal work should review University Conflict of Interest policies regarding use of University resources in the Standard Practice Guide 201.65-1 at http://www.spg.umich.edu/policy/201.65-1.

• No food, drink or open flames allowed.

• No shoes or bare feet in the Studios

• No covering windows or obstructing the view into the Studios.

Inevitably, matters will arise which are not covered by these general rules. In these instances, the on-site staff person for the DC will make required rulings. All decisions are final.


FACILITY AND EQUIPMENT

• Certified Users must report any damage or problems they may have encountered during their session in the Studio logbook.

• Users are not permitted to move, repair, reconfigure or reconstruct cabling or internal connections of in-house equipment or to move or adjust the speakers or equipment.

• Studio and loading doors must never be propped open, especially the back hallway door that leads outside.

• Return any movable equipment to its proper location and return equipment back to default settings at the end of your session.

• Users must sign the logbook at the end of every session, writing down the date, times of arrival and departure and ANY problems with the facility. Be specific; this will help DC staff repair the item as quickly as possible.

• Users are responsible for noting the condition of the studio in the logbook upon entering the facility and restoring all rooms in the studio to an acceptable level, including turning off all lights, before exiting the space. Failure to comply is accepting responsibility for not cleaning up after the studio session.

• Failure to abide by any of the rules and regulations outlined in the “USER CONDUCT” and “FACILITY AND EQUIPMENT” sections of this agreement will preliminarily result in a reduced online look to four days for three weeks duration unless the infraction deems further consideration.

Your job at the end of your time in the studio is to "zero" the facility just like a console. This will at least include:

  • Zero the console.

  • Remove all patches and replace patch cables to the cable rack.

  • All mic cables properly wrapped and stored.

  • All mics returned to their proper drawer in the mic closet.

  • All headphones returned to the storage bin.

  • Mic stands, headphone boxes, and music stands are stored neatly in carts.

  • Floors free of debris.

  • Lights turned off by the last person to leave.

  • Any other miscellaneous equipment returned to the appropriate storage spaces and closets, not Isolation booths which are not storage rooms.

  • All chairs returned to their "nested" position.

Note: Files left on computers are unprotected and may be deleted; the user is responsible for saving, backing up or recording to tape all media and content created during their session.


RESERVATIONS, TIME LIMITS, CANCELLATIONS, AND KEY POLICY

Keys are checked out at the Information Desk, located in the Duderstadt Center atrium (734.936.3191). A photo ID must be presented for the key at the time of the reservation.

Only the User named in the reservation in the 'KEY LIST' may check out and sign for a key. Keys may only be held by the person that signed for the key.

Users must check out a key within a half hour of the reservation start time or the reservation will be canceled.

Under no circumstances should the key to any Duderstadt Center facility be removed from the building, e.g. meal breaks.

When the reservation is over, the User who checked out the key must deposit the key in the MSA Key Lockbox designated by signage in each studio space.


MEDIA & STUDIO ARTS -- STAFF CONTACT INFORMATION

DC Audio Staff

Dave Greenspan, Managing Producer, can be reached during regular business hours via email at dspan@umich.edu

Kyle Snyder, Assistant Manager, Audio Studios, can be reached during regular business hours via email at kpsnyder@umich.edu

DC Audio staff can be reached at DMCaudiohelp@umich.edu (members may not be in the building after work hours, but may be reachable via email).

Administration

Duderstadt Center Information Desk attendant can be reached at all times that the building is open via phone at (734) 936-3191

Duderstadt Center Room Scheduling Office can be reached at dc-scheduling@umich.edu or by phone at 763-3266 during business hours

Robert Newcomb, Associate Director, Media & Studio Arts, rnewcomb@umich.edu


The Small Print

Disregard for, or the breaking of any part of the User Agreement will result in the loss of access to the DC keyed media facilities. This document is an agreement between the undersigned User and the DC staff to adhere to the principles and policies outlined within. By signing this agreement the User accepts responsibilities as indicated, including adhering to the judicial rulings of the DC staff in the case of breach of this agreement by the User.

DC staff reserve the right to update or change this document at any time. Notification of updates or changes to this agreement will be e-mailed to all Users at audio.studios@umich.edu.

The undersigned User has the right to terminate this contract at any time for any reason. Termination can be declared by notifying the DC staff. Upon termination of the agreement, the User forfeits use of DC keyed facilities until a new agreement is signed. If a User wishes to sign a new agreement and sixty days has passed since the expiration date of current user agreement, the User may be required to complete a refresher course before becoming eligible to use the facilities. After a year since expiration, a User must redo training from the beginning.

User agrees that the Duderstadt Center is not responsible for any personal injury, property damage, property loss (including data), equipment failure, or other similar mishaps occurring during a session due to User error, equipment malfunction, facilities malfunction, the negligence of User and/or negligence of their collaborators and/or other people associated with User's event, or natural disturbance.


Duderstadt Center Audio Studios COVID-19 Guidelines

Due to the ongoing uncertainties of the effect of the COVID-19 Pandemic on U-M policies and safety protocols, additional limitations and procedures may be required as part of any use of Duderstadt Center Media & Studio Arts facilities.