Audio Studios Certified User Agreement
2020-2021 Audio Studios Certified User Agreement
Note: this is a read-only version of the Audio Studios Certified User Agreement. To sign the agreement please visit the current online form.
August 31, 2020 – August 31, 2021
The Audio Studios are available for use by University of Michigan faculty, staff and current students after successfully completing the appropriate certification training.
This document is an agreement between you, the undersigned user (“Client”), herein known as 'User', and the Duderstadt Center (DC) to adhere to the principles and policies outlined below.
The User agrees to be the single representative for all the people associated with User's event, and further, to be 100% responsible for any actions or negligence of those collaborators, friends, workers and other people associated with User.
The DC reserves the right to update or change this document at any time. Any update or changes will be emailed and/or presented in written form to the User with whom prior agreement has been reached using the email@example.com email group. Membership in this email group is a requirement. Any use of DC thereafter by User constitutes agreement to the changes. All updates or changes will have a date on which they become effective.
Certified Users are responsible for proper treatment of the facilities and all Studios equipment. Certified User agrees that he/she and their guests will maintain a proper demeanor in the facilities. MSA staff reserves the right to know the purpose and status of any project occurring in a Duderstadt Center media facility at any time. See the following for additional specific rules:
• Only a certified User may operate the studio equipment, including all peripherals and accessories (mics, cables, headphones, etc.). Authorized Users must always accompany unauthorized users (friends, collaborators, associates) in the Studios.
• Users are not permitted to hire out or charge for services in these rooms.
• U-M Copyright Policy will be followed at all times. See https://guides.lib.umich.edu/copyrightbasics
Students who compose, perform, and record their own work may publish and sell their work. Students may record and sell music performed by a band if the majority of band members are current U-M students. Faculty may publish, sell or otherwise commercially release any works completed, developed or worked upon in the media facilities.
U-M staff members are welcome to bring University projects into the Studios. U-M staff interested in doing personal work should review University Conflict of Interest policies regarding use of University resources in the Standard Practice Guide 201.65-1 at http://www.spg.umich.edu/policy/201.65-1.
• No food, drink or open flames allowed.
• No shoes or bare feet in the Studios
• No covering windows or obstructing the view into the Studios.
Inevitably, matters will arise which are not covered by these general rules. In these instances, the on-site staff person for the DC will make required rulings. All decisions are final.
FACILITY AND EQUIPMENT
• Certified Users must report any damage or problems they may have encountered during their session in the Studio logbook.
• Users are not permitted to move, repair, reconfigure or reconstruct cabling or internal connections of in-house equipment or to move or adjust the speakers or equipment.
• Studio and loading doors must never be propped open, especially the back hallway door that leads outside.
• Return any movable equipment to its proper location and return equipment back to default settings at the end of your session.
• Users must sign the logbook at the end of every session, writing down the date, times of arrival and departure and ANY problems with the facility. Be specific; this will help DC staff repair the item as quickly as possible.
• Users are responsible for noting the condition of the studio in the logbook upon entering the facility and restoring all rooms in the studio to an acceptable level, including turning off all lights, before exiting the space. Failure to comply is accepting responsibility for not cleaning up after the studio session.
• Failure to abide by any of the rules and regulations outlined in the “USER CONDUCT” and “FACILITY AND EQUIPMENT” sections of this agreement will preliminarily result in a reduced online look to four days for three weeks duration unless the infraction deems further consideration.
Your job at the end of your time in the studio is to "zero" the facility just like a console. This will at least include:
Zero the console.
Remove all patches and replace patch cables to the cable rack.
All mic cables properly wrapped and stored.
All mics returned to their proper drawer in the mic closet.
All headphones returned to the storage bin.
Mic stands, headphone boxes, and music stands are stored neatly in carts.
Floors free of debris.
Lights turned off by the last person to leave.
Any other miscellaneous equipment returned to the appropriate storage spaces and closets, not Isolation booths which are not storage rooms.
All chairs returned to their "nested" position.
Note: Files left on computers are unprotected and may be deleted; the user is responsible for saving, backing up or recording to tape all media and content created during their session.
During the COVID Pandemic, the following procedures must be followed at the end of your reservation:
RESERVATIONS, TIME LIMITS, CANCELLATIONS, AND KEY POLICY
Reservation Procedures during COVID-19 Pandemic
All reservations will be managed by Media & Studio Arts staff.
Keys are checked out at the Information Desk, located in the Duderstadt Center atrium (734.936.3191). A photo ID must be presented for the key at the time of the reservation.
Only the User named in the reservation in the “1st Contact Field” may check out and sign for a key. Keys may only be held by the person that signed for the key.
Users must check out a key within a half hour of the reservation start time or the reservation will be canceled.
Under no circumstances should the key to any Duderstadt Center facility be removed from the building, e.g. meal breaks.
When the reservation is over, the User who checked out the key must deposit the key in the MSA Key Lockbox designated by signage in each studio space.
MEDIA & STUDIO ARTS -- STAFF CONTACT INFORMATION
DC Audio Staff
Dave Greenspan, Managing Producer, can be reached during regular business hours via email at firstname.lastname@example.org
Kyle Snyder, Assistant Manager, Audio Studios, can be reached during regular business hours via email at email@example.com
DC Audio staff can be reached at DMCaudiohelp@umich.edu (members may not be in the building after work hours, but will be reachable via email).
Duderstadt Center Information Desk attendant can be reached at all times that the building is open via phone at (734) 936-3191
Duderstadt Center Room Scheduling Office can be reached at firstname.lastname@example.org or by phone at 763-3266 during business hours
Robert Newcomb, Associate Director, Media & Studio Arts, email@example.com
Duderstadt Center Audio Studios COVID-19 Guidelines
Due to the COVID-19 Pandemic, until further notice these additional limitations and procedures must be observed as part of any use of Duderstadt Center Media & Studio Arts facilities.
1. All client Proposal and Production Meetings will be held by video conference.
2. All production proposals will be considered within the constraints demanded by these COVID safety guidelines.
3. No audiences are allowed in any studio.
4. Live streaming is the default presentation solution.
5. If a COVID-19 case is suspected, we will contact EHS at EHS-COVID-19-Reporting@umich.edu to assess the need for additional cleaning and potential isolation. The current production or class will be cancelled and DC will make every attempt to reschedule it for a later date when safe to do so.
Protocol Within Studios
Social Distancing must be maintained at all times
All users must respect waiting area floors marked with 6-foot distancing while waiting for entry.
Individual space required per individual is (36ft x Pi) or 113 sq.ft. (circular), 144 sq.ft. (square).
Maximum # of people allowed per space, including staff:
Audio Studio A Control Room - 2
Audio Studio A Tracking Room - 4 (+1 ISO) - Performers only
Audio Studio B - 1
Audio Studio C - 1
3. Face masks are required for all occupants.
4. Face shields are required for anyone working within 6’ of another person for more than 15 minutes.
5. Rubber gloves are optional but encouraged.
6. Use of a windscreen for every mic used is required.
7. Studios Sanitization
Will be performed by DC staff at the end of each reservation period. 60 minutes is required for this process.
8. If a COVID-19 case is suspected, we will contact EHS at EHS-COVID-19-Reporting@umich.edu to assess the need for additional cleaning and potential isolation. The current production or class will be cancelled and DC will make every attempt to reschedule it for a later date when safe to do so.
The Small Print
Disregard for, or the breaking of any part of the User Agreement will result in the loss of access to the DC keyed media facilities. This document is an agreement between the undersigned User and the DC staff to adhere to the principles and policies outlined within. By signing this agreement the User accepts responsibilities as indicated, including adhering to the judicial rulings of the DC staff in the case of breach of this agreement by the User.
DC staff reserve the right to update or change this document at any time. Notification of updates or changes to this agreement will be e-mailed to all Users at firstname.lastname@example.org.
The undersigned User has the right to terminate this contract at any time for any reason. Termination can be declared by notifying the DC staff. Upon termination of the agreement, the User forfeits use of DC keyed facilities until a new agreement is signed. If a User wishes to sign a new agreement and sixty days has passed since the expiration date of current user agreement, the User may be required to complete a refresher course before becoming eligible to use the facilities. After a year since expiration, a User must redo training from the beginning.
User agrees that the Duderstadt Center is not responsible for any personal injury, property damage, property loss (including data), equipment failure, or other similar mishaps occurring during a session due to User error, equipment malfunction, facilities malfunction, the negligence of User and/or negligence of their collaborators and/or other people associated with User's event, or natural disturbance.